Role Overview

The HR Executive will be responsible for factory workers, their attendance and manpower records, support in recruitment and onboarding, ensure statutory compliance, maintaining shopfloor discipline, and providing end-to-end HR operational support on the floor. The role acts as a key liaison between workers, supervisors, management, and external consultants.

Key Responsibilities

1. Attendance & Time Office Management

- Monitor and maintain daily attendance, shift schedules, late marks, overtime hours, weekly offs, and leave records.

- Coordinate with department supervisors to track absenteeism and update daily manpower status.

- Prepare and validate monthly attendance and time office data for payroll processing.

2. Recruitment & Onboarding

- Coordinate hiring of workers, operators, technicians, and staff positions.

- Conduct initial screening, interviews, and practical/skill tests where applicable.

- Manage onboarding activities including document collection, employee ID generation, induction planning, and training coordination.

3. Statutory Compliance

- Ensure compliance with applicable labour laws including ESI, PF, Factories Act, Gratuity, and Bonus.

- Maintain statutory registers, records, and documentation.

- Coordinate with labour law consultants and auditors for inspections and audits.

- Ensure timely submission of statutory returns and mandatory workplace displays (muster rolls, safety posters, notices, etc.).

4. Employee Relations & Shopfloor Discipline

- Address and resolve worker grievances related to attendance, leave, supervisor behaviour, and workplace concerns.

- Support disciplinary processes including misconduct handling, issuance of warning letters, notices, and documentation.

- Conduct regular shopfloor rounds to understand employee concerns, morale, and working conditions.

5. Payroll Support

- Share accurate attendance data, overtime details, new joinee and exit information, and deductions with the payroll/accounts team.

- Cross-verify wage calculations for permanent employees, workers, and contract labour to ensure accuracy and compliance.

6. Training & Development

- Coordinate induction programs, skill development initiatives, safety training, and continuous improvement sessions.

- Maintain training calendars, attendance records, and training documentation.

7. HR Documentation & MIS

- Maintain complete and up-to-date employee files, contracts, and HR records as per statutory and audit requirements.

- Prepare and share HR MIS reports including headcount, attrition, hiring status, absenteeism trends, and disciplinary cases.

8. Health, Safety & Welfare

- Support the Safety Officer in implementing workplace health and safety standards.

- Coordinate employee welfare initiatives such as canteen facilities, uniforms/PPE, transport arrangements, and health camps.

- Ensure employee welfare facilities are maintained as per statutory norms.

Requirements

- Graduate/Postgraduate in HR, Industrial Relations, or a related field.

- 2–5 years of experience in factory HR or time office operations.

- Strong knowledge of labour laws and statutory compliance.

- Experience working in manufacturing or industrial environments is preferred.

Key Skills & Competencies

- Knowledge of labour laws and factory HR practices.

- Employee relations and grievance handling skills.

- High attention to detail and documentation accuracy.

- Good coordination and communication skills.

- Ability to work closely with shopfloor teams and supervisors.