Role Overview

The Executive Assistant to the CEO provides high-level administrative, coordination, and communication support to ensure the Director’s time, priorities, and engagements are managed efficiently. The role requires strong organisational skills, discretion, and the ability to liaise seamlessly across departments while tracking actions and ensuring timely follow-ups.

Key Responsibilities

- Manage and maintain the Director’s calendar, appointments, and daily schedule to optimise time and priorities.

- Coordinate end-to-end travel arrangements including bookings, itineraries, and logistics.

- Organise meetings by sending invites, setting reminders, preparing agendas, and ensuring all required documents are available in advance.

- Liaise with internal teams and stakeholders across departments to coordinate meetings, tasks, and ongoing projects.

- Track, monitor, and follow up on pending actions, deadlines, and commitments on behalf of the Director.

- Handle official communication, correspondence, and documentation as directed.

- Maintain strict confidentiality and ensure professional representation in all internal and external interactions.

- Provide support on additional administrative, coordination, and operational tasks as required.

Requirements

- Bachelor’s degree in any discipline.

- 2–5 years of experience in an Executive Assistant, Personal Assistant, or similar support role.

- Proven experience in calendar management, travel coordination, and senior stakeholder interaction.

Key Skills & Competencies

- Strong organisational and time-management skills.

- Excellent verbal and written communication.

- High level of discretion and confidentiality.

- Ability to manage multiple priorities and follow through on commitments.

- Proficiency in MS Office / Google Workspace.

- Proactive, detail-oriented, and solution-focused approach.